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CrossTech Smart Assets – IT Asset Management Solution
IT Asset
is any tangible or intangible element of IT infrastructure that has financial implications for the organization.
ITAM aspects:
Physical
(acceptance, registration, life cycle management, inventory (manual and computer aided);
Financial
(Expense tracking, budgeting, budget administration tracking, control of invoices and requests for payment, calculation of prices and costs);
Contractual
(Management of licenses, management of contracts and their support, registration of documents and supplies).
Types of IT assets:
Tangible
- Personal computers;
- Mobile computers;
- Printers;
- Peripheral units;
- Network equipment;
- Server equipment;
- Consumables and components;
- Data storage systems.
Intangible
- Software licenses;
- Certificates.
Value of ITAM deployment
Obtaining reliable information about the state of IT assets to take efficient management solutions,
business planning, provide information to authorized persons and departments;
Operating costs reduction due to inefficient use and accounting of IT assets;
Reduction of labor costs for collection of IT needs, tracking procurement status and planning IT budgets;
Reduction of reputational and financial risks due to lack of accounting for use of licensed software.
Who is interested in deployment?
- Heads of IT departments;
- Heads of business units;
- Coordinators and experts in relevant IT areas;
- Specialists of the licensing and information security sector;
- Storekeepers and mall(s);
- And many others.
ITAM deployment stages:
- 1. Activities arrangement – work out;
- 2. Automation of ITAM IT asset management process procedures.
Automated procedures in CT Asset Management:
IT assets portfolio management;
Case management (requests, inquiries and orders);
Contract management;
Supplies and payments management;
Financial management;
Stocktaking;
Software asset management (SAM).
IT assets portfolio management:
- IT assets accounting with detalization by various parameters throughout the entire life cycle (status, location, user, quantity, relationships with other resources, associated costs, contracts, etc.);
- IT assets categorization and assignment of types;
- Management of work associated with IT assets (acceptance and registration, relocation, repair, write-off, etc.);
- Formation of printing plates and periodic reports.
Contract management:
- Maintaining a register of contracts, allowing to store and track (description of the subject and terms and conditions of the contract; information about the parties to the contract and concerned parties; list of IT assets associated with the contract; validity of the contract, events, add. agreements and etc.).
- Tracking and managing statuses, stages and amounts in different currencies (ruble, dollar, euro, etc.);
- Classification of contracts (contract for supply, support, lease, etc.);
- Creation of specifications and items of the contract;
- Tracking and control of adherence to the terms and conditions of contracts with the ability to automatically notify the persons in charge.
Financial management:
- Tracking the costs of IT assets, allowing you to calculate their total cost of ownership (TCO);
- Tracking expenses by cost center, cost items;
- Ability of automatic calculation of prices considering VAT and exchange rates;
- Formation of progress and periodic reports.
Powerful SAM counter engine:
- More than 500 SAM meters “out of the box”;
- More than 70 types of licenses;
- More than 100 license metrics;
- Ability to customize licensing rules of any level of complexity;
- Ability to calculate the license balance considering transfer of rights to previous / next versions (upgrade / downgrade);
- Ability to record counters for software updates in the calculation of the license balance;
- Ability to breakdown / group the results of counters in different sections (by users, by computers, by cost center, etc.).
Working days calendar:
- Allows you to control the dates of documents considering occupational calendar for the relevant year;
- Allows you to control the timing of cases and works in accordance with the SLA;
- Takes into account weekends, shortened days and holidays;
- Automatically synchronizes annually.
Case management (requests, inquiries and orders):
- Automation of acquisition and creation of requests, service requests, work orders;
- Classification of cases;
- Approval and routing of cases;
- Assigning cases to work groups and specifying those, who are in charge;
- Tracking the progress;
- Creation of your own BPM-models for business process management.
Supplies and payments management:
- Maintaining a register of documents, allowing to store and track (contract-related invoices and requests for payment; list of IT assets supplied under the contract.)
- Formation of supplies and arrivals according to way-bills and reports;
- Ability of supply in different currencies, considering the exchange rate on a relevant date (dollar, ruble, euro, etc.);
- Ability of forming supply under the contract, invoice and advance report;
- Control of supply under framework contracts;
- Checking consistency of the entered data during the supply;
- Formation of progress and periodic reports.
Software asset management (SAM):
- Automatic acquisition of information about devices in the network and software installed in them (discovering);
- Licenses life cycle recording and management;
- Consolidation of number of purchased licenses with the installed software (license balance);
- Automatic normalization of data from the discovering system;
- Formation of progress and periodic reports.
Management of permissions to use software:
- Ability to manage authorities both by employees and departments;
- Ability to specify the globally prohibited and allowed software;
- Ability to generate a report on proper use of software.
Dashboards and widgets:
- Setting up interactive dashboards and widgets of any type both on home page and on separate screens;
- Ability to customize a set of dashboards for individual users or roles;
- Information in dashboards can be grouped in any way, the formation logic is flexibly configurable.
Development plan of
CT Asset Management system
- Calculation of TSE assets, areas, services;
- Construction of ASM / AHV;
- Implementation of the portal part;
- Reconciliation with accounting books;
- Implementation of a mobile application;
- Needs management.
Key benefits of our solution:
Modern fast Web-interface;
Support of popular databases: MS SQL, Oracle, PostgreSQL, etc .;
Ability to authorize under domain credentials either with or without entering a password;
Ability to work with several legal entities;
Ability to work in different time zones;
Ability to “dynamically” add object attributes;
Ability to track the history of changes of any attributes;
Business process management BPMN 2.0;
Integration API (Rest API, SOAP);
Ability to send notifices about any events;
Ability to upload attachments to file storage;
Configurator of reports / widgets and full-text search (including attachments);
Ability to scale up and fault-tolerant configuration;
Administration module to manage application without restart;
Ability to develop a Web-portal and personal account for “external” users.
Powered by Cuba Platform, an open source, high-level Java platform.
Interaction with external systems “out of the box”
What do we customize for each Customer:
- We customize any part of the solution for the Customer’s business processes;
- We change / extend business data model with the relevant objects, change the attribute content;
- We change / expand screens, forms, interface;
- We change / expand the solution with any logic associated with the features of the Customer’s business processes;
- We carry out integration with any existing system of the Customer to receive or transmit data;
- We develop relevant reports, widgets, dashboards;
- And many other things considering your desires.
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The solution is powered by open source CUBA Platform, registered in the Unified Register of Russian software.
Platform capabilities significantly reduce application development time without imposing the restrictions on scalability and performance.
Platform advantages:
- Does not require purchase of user licenses;
- Built-in authentication mechanism and role-based access control model;
- Visual designer of forms and reports;
- Ability to adapt any part of the solution to the unique customer’s requirements;
- Large Community both in Russian and English;
- Based on time-honored programming languages and technologies;
- Modular architecture;
- Friendly migration to newly released versions of the platform and addons.
Modular architecture of Cuba Platform
The platform architecture affords to create applications that use different configurations of modules and add-ons required for operation, as well as to create your own ones.
Structure of base platform components
Structure of base and optional platform components
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